Just following on from the Ballycotton '10' entry procedure which I put up a few days ago, a number of people have asked several questions....."don’t forget to enclose a large envelope with the correct postage"........What is the correct postage from someone posting in Ireland ? 55cents ?
Do you have a better chance by using postal system or are both methods the same?
John, I am an AAI member & I ran all 4 races in the summer series, would the organisers prefer if I waited till the last phase before I submit my entry form or will I just send in the form in early December? I'll do whatever makes life easier on the volunteers
I did all 4 of the summer series and want to enter. For (c) do I need to wait for the pdf form, or can I send in an application before that?
So first off, we'll look at what category of runner you are, how the procedure applies to you and then answer some of the other question.
First off, the 2013 entry procedure is HERE
Members of AAI registered athletic clubs or those who did the four races in the 2012 Ballycotton Summer Series.........If you are in this category then the best thing to do is just to wait until the first 2,500 entries are closed. It's pointless sending off a SAE for an entry form as you're just creating more work for yourself and the organisers. Just wait until they put up the forms on their website after the first 2,500 are in. This should be around the 6th to 9th of December. There should be forms in selected shops around this time as well. You then have until Tuesday the 18th to get your entry in. It's probably best of you post your entry form by Friday evening, the 14th of December. You could try the online option when it's available but it's likely to be very limited. There is no rush. If you want to take part then you're as good as in. Just print out the form and post it in before the 15th of Dec.
Non-club runners.......If you're not in an athletics club or did not do the four races in the 2012 Summer Series then the number of entries are limited to 2,500. While the inclusion of online entries is a new feature this year, the fact still remains that demand for places far outstrips supply. Last year, the first 2,500 entries closed in about three days and the demand is likely to be as high if not higher this year.
The best way to proceed is to......
1) SAE....... Send off a SAE in November for an entry form. The return postage for a large envelope is 95 cents. In the meantime, get a postal order for €15 ready (last year's entry fee, I'll try and confirm what the 2013 fee will be). As soon as you get the form on Monday the 3rd of Dec, read it, fill it out PROPERLY, sign it and post it asap. Monday evening is best, Tuesday morning should be ok and Tuesday afternoon at worst.
After that, there is no point in posting anything on Wednesday or Thursday as it's too late. Postal entries for the first 2,500 have to arrive by post on the Wednesday. The fact that there is no point in posting entries on Wednesday MAY reduce the number of postal entries.
There is no point in sending your entry by registered mail. If anything, it's more likely to slow it down and end up arriving too late.
Note that they are ONLY accepting the proper entry forms for the first 2,500. There is no point in photocopying or scanning it as these will be rejected.
The organisers will then go count how many valid entries that they have. On Thursday the 6th, they should announce how many places are left for the online entry and they will announce when that will open. Note that the entry procedure DOES NOT say that online entries open on the 6th! It just says to check the website.
2) Online Entries......After they have processed the postal entries that have arrived by Wednesday the 5th, they will put up a list of entries on their website. If you didn't make the first 2,500 entries by the postal method then this is your second chance. On the 6th, they will announce when the online entries will open. You've just got to be online at that time and see if you can get in.
The online entry raises a number of points.....how many places out of the 2,500 will be left? Will there be any left?!?!......will the online system be able to handle all of that traffic and process the entries?
Runners from outside the island of Ireland.......Your best option is just to wait until the entry forms appear online from roughly the 6th of Dec onwards. You have until the 8th of January to get your entry in so you have plenty of time.
Overall.......As this is the first time that this has been tried then it is somewhat experimental and there are a number of unknowns. One thing for certain is that demand will still exceed supply and a number of people will end up disappointed.
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